Document Control Specialist

Summary Document Control Specialist is primarily responsible for performing a wide range of financial duties for the company including expediting and organizing financial transaction documents and providing support for the Accounting Department.
Essential Duties and Responsibilities The following list includes essential duties and responsibilities.
Other duties may be assigned.
Perform all activities in accordance with all policies, principles, and procedures established by Department, Division and Weisinger Inc.
Management and Board of Directors.
Assist Billing & Collections to ensure all supporting documentation has been received from operations.
• Assist Accounts Payable to ensure all supporting documentation has been received from operations and file all processed checks for the group.
Code and enter credit card transactions into the system or spreadsheet, as directed, on a daily basis.
Coordinate with employees to obtain all credit card receipts and approvals.
Match supporting documentation and maintain files.
Communicate to designee on outstanding credit card charges at month end including documentation of related correspondence with the employee.
Enter assigned vendors (e.
g.
Lowe’s, O’Reilly, etc.
) coding of monthly transactions.
Provide receptionist backup coverage and answer receptionist’s rollover calls.
Provide financial administrative assistance to the Tyler and San Antonio offices.
Assist management as needed.
Perform all independent and team efforts in a professional and timely manner.
Perform other duties as assigned, which may include working in another role as needed.
Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience, preferred.
High School Diploma or GED Five years related experience.
Ability to work in harmony with other team members to accomplish objectives.
Ability to resolve conflicting differences by exploring mutually agreeable solutions by embracing dialogue from team members.
Certificates, Licenses, Registrations N/A Language Skills Ability to read, write and comprehend simple instructions, short correspondence and memos.
Ability to write and speak clearly when relaying financial information to employees and vendors.
Mathematical Skills Ability to add, subtract, multiply and divide using whole numbers, fractions and decimals.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills Basic personal computer skills including Microsoft Office.
• Experience with QuickBooks is preferred.
Proficient with basic office equipment including phone, printer, copier and calculator.
Physical Demands Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
Close vision (clear vision at 20 inches or less).
Exerting up to 10 pounds of force to lift, carry, pull or otherwise move objects.
Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Moderate noise (examples: business office with phones, computers and printers).
Regular work – 40 hours (Monday-Friday, 8am-5pm or approved altered hours).