Accounts Payable Clerk

JOB STATUS: OPEN POSTING DATE: 02/05/2024 CLOSING DATE: 02/16/2024 04:00 PM POSTING NUMBER: 044371 LOCATION: Admin Finance Office - 727 POSITION TITLE: Accounts Payable Clerk JOB DESCRIPTION: To process all purchase orders in such a manner that vendors are paid promptly and accurately.
DUTIES and RESPONSIBILITIES: Receive and maintain file of all outstanding purchase orders.
Receive & distribute inter-office mail.
Match invoices to outstanding purchase orders and process payment.
Process travel advances and reimbursements.
Balance daily payable activity.
Balance weekly check run as necessary.
Maintain Outstanding Purchase order List.
Research old purchase orders as well as invoices over ninety-days old.
Answer vendor questions regarding Vendor Access Center.
Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.
Maintain log of incoming checks and cash to the Finance Office.
Tabulate and close out log at the end of each business day in preparation for Accounts Receivable processing.
Prepare price increase form for approval where applicable.
Review vendor statements marking paid items and researching any unpaid items.
Contact vendors regarding problem invoices.
Contact originators of purchase orders regarding payable problems with purchase order and invoices.
Perform necessary procedures to determine year end accrual.
Review bids for contractual fulfillment and discuss with purchasing department when necessary.
Maintain confidentiality.
Regular attendance.
Other tasks as assigned.
EXPERIENCE: Good understanding of handling office assignments Basic computer experience QUALIFICATIONS: Education/Certification: High School Diploma or GED Special Knowledge/Skills: Ability to understand and follow oral and written instructions and to maintain records Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public Ability to plan and evaluate work for timely vendor payments Typing skills of 40 words per minute; filing skills Ability to understand and work with computers Ability to perform routine bookkeeping assignments Practice good work attitudes in regard to promptness, attendance, concentration on work productivity, and performing job in a quite effective manner CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress.
Moderate standing, lifting and stooping.
Frequent sitting and typing.
Repetitive hand motions; prolonged used of computer.
APPLY TO: Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated.
Current employees must apply using the internal system.
Directors have requested no telephone calls, please.
SALARY: pay grade: AS-6 - Minimum hourly rate - $19.
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