Payroll Benefits Accountant

JOB STATUS: OPEN POSTING DATE: 01/31/2024 CLOSING DATE: 02/13/2024 04:00 PM POSTING NUMBER: 044347 LOCATION: Admin Finance Office - 727 POSITION TITLE: Payroll Benefits Accountant JOB DESCRIPTION: Coordinate and manage accurate processing of voluntary benefits, insurance and annuity billing.
Audit and manage reconciliation of balance sheet accounts used in District financial statements.
Interpret and identify TRS reporting errors for system updates.
DUTIES and RESPONSIBILITIES: Coordinate accurate processing of voluntary insurance and benefits deductions.
Review and interpret new laws affecting voluntary benefits and annuity deductions.
Ensure deduction and premium amounts are correct and in compliance with tax laws.
Ensure 403b and 457 deductions do not exceed legal maximum.
Create and manage complex spreadsheets for reporting and vendor billing.
Coordinate payments and wire transfers with Accounting, Human Resources and Technology to ensure all payments are processed prior to their due dates.
Audit and manage payroll balance sheet accounts used in District financial statements.
Audit and manage employee balances for amounts in arrears.
Develop an effective procedure for 10-month employee deduction collection and billing.
Demonstrate effective communication regarding taxation of benefits, insurance deductions and payroll issues.
Create and manage complex spreadsheets for salary calculations.
Develop and maintain procedure manuals.
Manage controls over employee salary changes, leave balances, benefit deductions and other employee payroll data as required.
Coordinate and manage information for each payroll cycle, including supervision of Payroll Specialists to ensure accurate and timely processing.
Prepare and file periodic reports to the Teacher Retirement System and the Internal Revenue Service.
Responsible for ensuring direct deposit tape has been processed accurately.
Plan and coordinate work in order to meet strict payroll deadlines.
Interpret and disseminate TRS information to individuals and groups.
Interpret and disseminate voluntary benefits information to individuals Provide payroll training to District staff.
Work cooperatively with the Human Resources Department to ensure accuracy of wages, salary and stipends.
Develop annual payroll schedule to ensure internal processes meet established deadlines.
Regular attendance.
Maintain confidentiality.
Maintain files/records.
Other duties as assigned.
EXPERIENCE: Two years of payroll or related experience, including experience with school District TRS reporting and voluntary benefits.
QUALIFICATIONS: Education/Certification: Bachelor’s degree Special Knowledge/Skills: Knowledge of District benefits, COBRA, and HIPPA rules and regulations Ability to assess and make decisions related to the benefits and billing process Ability to interpret new laws and regulations to ensure compliance Knowledge of TRS-related laws and regulations Effective communication and interpersonal skills (written and verbal) Excellent organization and time management skills Proficiency in Microsoft Excel, willingness to learn other computer software systems Ability to exercise sound judgment and decision making Analytical and problem-solving skills Basic knowledge of Federal Tax regulations CONTACT INFORMATION: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress.
Occasional District travel; occasional prolonged and irregular hours.
APPLY TO: Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated.
Current employees must apply using the internal system.
Directors have requested no telephone calls, please.
SALARY: PAY GRADE: AB-3 - Minimum pro-rated salary - $76,250