Payroll/Personnel Secretary - Custodial

JOB STATUS: OPEN POSTING DATE: 11/27/2023 POSTING NUMBER: 043976 LOCATION: Custodial Services North - 935 POSITION TITLE: Payroll/Personnel Secretary - Custodial JOB DESCRIPTION: To assist the Coordinator of Custodial in the efficient management of the department and present a positive image to the staff and public.
DUTIES and RESPONSIBILITIES: Manage payroll data in the Kronos system for employees of the Custodial Department, including but not limited to daily data entry, frequent correspondence to department supervisors and custodial leads, manual calculation of summer supplemental payroll, and finalize reports provided to the Payroll department.
Prepare additional department data relating to Payroll Department (i.
e.
overtime reports, employee count report and employee campus locations).
Maintain employee files and computer program updates including but not limited to recording and filing absences, rate increases, evaluation reports and memos for record.
Assist department employees with payroll and absentee questions.
Prepare all documentation for exiting employees.
Compile information and process first report of injury for all department Workers’ Compensation injuries.
Forward all subsequent documentation to Human Resources.
Correspond with Human Resources and Texas Association of School Boards (TASB) representatives relating to employee injuries.
Issue and assign work orders as needed.
Issue internal purchase orders as needed by department staff.
Schedule department interviews, coordinate completion of new hire paperwork, set up fingerprint appointments for new employees.
Participate in job fairs for the department.
Prepare yearly evaluations for the department.
Maintain employee files.
Participate in annual employee meeting.
Assist with auction by taking pictures, listing auction, checking out items to purchasers, etc.
Coordinate scheduling of meeting rooms at off campus locations.
Schedule Coordinator’s meetings, appointments, and maintain his/her calendar.
Receive incoming calls.
Prepare correspondence for Coordinator.
Daily attendance and attendance records.
Compile data necessary for reports and forms for the administrators.
Maintain office procedures in the building administration area.
Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.
Other duties as assigned.
Maintain confidentiality.
Regular attendance.
EXPERIENCE: Two (2) years secretarial work experience Bookkeeping experience QUALIFICATIONS: Minimum Education/Certification: High School Diploma or GED Special Knowledge/Skills: Typing, filing, bookkeeping Communication - telephone, meeting staff and public CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress.
Frequent prolonged and irregular hours.
Moderate standing, bending, and stooping.
Frequent sitting and typing.
Repetitive hand motions; prolonged used of computer.
APPLY TO: Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated.
Current employees must apply using the internal system.
Directors have requested no telephone calls, please.
SALARY: PAY GRADE: AS - 5 - Minimum hourly rate - $17.
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