Coordinator, Accounts Payable

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*Coordinator of Accounts Payable* *Job Description:* Supervise the district's processing accounts payable operation including the management and assignment of work duties for the accounts payable staff.
Insure the timely and accuracy of each cycle and the annual balancing for the budget year.
*EXPERIENCE* * Five (5) years accounts payable experience * Supervisor training and experience *QUALIFICATIONS:* *Education/Certification:* * Bachelor’s degree in related field.
Combination of education/training and related work experience may substitute for the degree.
DUTIES and RESPONSIBILITIES: * Direct staff in processing all district-level accounts payable processing.
* Obtain and study bids prices and quotations to ensure payments are made per specifications.
* Review bids, including construction contracts for contractual fulfillment and discuss with purchasing or planning and construction when necessary.
* Advise departments on procedures for processes that apply to accounts payable.
* Review and update account payable procedures.
* Set and update check run schedule.
* Insure annual 1099’s for qualifying vendors are prepared and distributed.
* Insure year end accounts payable accruals are prepared.
* Insure year end statement of construction in progress for the audited financial statements.
* Advise district personnel regarding accounts payable procedures including travel advances and recaps.
* Maintain and review outstanding purchase order listing.
* Initiate contact with vendors to check on invoices and payment status.
* Communicate with central warehouse regarding inventory purchases and items received.
* Prepare agenda for weekly staff meetings.
* Coordinate employee training.
* Regular attendance.
* Other duties as assigned.
*Special Knowledge/Skills:* * Knowledge of accounts payable procedures.
* Knowledge of purchasing procedures and statutes * Knowledge of governmental budgets and procedures * Effective communication and interpersonal skills * Proficient management skills * Skilled user of personal computer and software to develop spreadsheets, databases as well as use word processing * Familiarity with Pentamation MIS/Finance software Job Type: Full-time Pay: $64,220.
00 - $75,554.
00 per year Benefits: * 401(k) * 401(k) matching * AD&D insurance * Dental insurance * Disability insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Retirement plan * Vision insurance Experience level: * 5 years Physical setting: * Office Schedule: * Monday to Friday Work Location: In person